Choosing the right wedding venue is one of the most important decisions you'll make when planning your big day. It's not just about the look and location—it’s about the details, logistics, and how well the venue supports your vision.
Before you sign anything, make sure you’ve asked the right questions. Here are 10 essential ones every couple should consider.
Which dates are available in our chosen wedding month?
Dates can book up fast, especially during peak seasons. Even if you have a dream date in mind, it’s good to explore other options in case it’s already taken. Ask about weekday availability or off-peak discounts if you’re on a tighter budget. Flexibility here can really work in your favour.
Ask about multiple date options in your preferred month in case your first choice isn’t available.
Consider weekday weddings or Sundays if Saturdays are booked or priced too high.
Find out if the venue offers discounts for off-peak or short-notice bookings.
Ask whether you can reserve a date temporarily while you finalise other plans.
How many guests can the venue accommodate?
Before you fall in love with a venue, make sure it fits your guest list. Too small, and it’ll feel cramped—too large, and you risk losing atmosphere. The right size ensures your guests are comfortable and your wedding runs smoothly. Get clear numbers for both seated and standing events.
Ask for the maximum capacity for seated dining and for standing receptions.
Enquire about minimum guest numbers required for exclusive hire.
Check if different areas of the venue suit different parts of the day (ceremony, drinks, meal).
If you’re unsure of final numbers, ask how flexible the venue is with changes.
Should we be thinking about ceremony and reception at the same venue?
Hosting both the ceremony and reception at one location can streamline your day. It avoids transport delays, keeps the atmosphere flowing, and can often save you money. But some couples prefer the tradition of separate venues. Think carefully about what’s most important to you.
Ask whether the venue is licensed for civil ceremonies or religious blessings.
Find out if there’s a dedicated ceremony space that feels separate from the reception.
Consider the ease of transition between ceremony and reception for guests.
Ask whether there’s an extra fee for using both spaces or combining the two.
How long do we have the use of the venue for?
Time is everything on your wedding day—from morning preparations to late-night dancing. Some venues offer full-day access, while others operate under strict time slots. It’s important to know exactly how long you’ll have and what that includes. Clarify everything so there are no last-minute surprises.
Ask what time you can arrive and what time you must leave the venue.
Find out if early access is available for setup or hair and makeup.
Ask whether late-night extensions are possible and what they cost.
Clarify whether time includes cleanup or if vendors need to finish by a specific hour.
What time can we start setting up for the wedding?
Setting up your wedding can take longer than you think, especially if you’re adding personal touches or doing things yourself. The earlier you can access the space, the better. Make sure you understand exactly when suppliers and decorators can start working. This will help everything run smoothly.
Ask if setup can start the day before, particularly for weekend weddings.
Find out when vendors are allowed on site to begin unloading and assembling.
Check whether early setup is included or comes at an extra cost.
If early access isn’t available, ask about staff support for on-the-day setup.
What are the guidelines for decorations?
Every venue has its own rules when it comes to decorating. Some allow candles, confetti, and wall hangings—others are much more strict. Before you plan your look, check what’s allowed. You don’t want to buy or book anything you’re not permitted to use on the day.
Ask whether you can use open flames, such as candles or fire pits.
Find out if confetti or sparklers are allowed indoors or outdoors.
Check if decorations must be installed and removed by professional vendors.
Ask about any damage deposits or cleaning fees related to décor.
Are the tables, chairs, cutlery and glassware included, or do we need to rent them?
What’s included with your venue hire can dramatically affect your budget. Some venues offer full setups with tables, linens, and cutlery, while others are just the space. Clarify what you’ll need to source yourself. This helps you plan logistics and avoid unexpected rental costs.
Ask for a full list of what’s included—tables, chairs, linens, crockery, and glassware.
Enquire whether the style and quantity match your theme and guest numbers.
If not included, ask whether the venue recommends any specific hire companies.
Confirm who is responsible for setting up and packing away hired items.
Do you have a list of preferred vendors?
Many venues work with a curated list of suppliers who are familiar with the space. Some insist you use their preferred list; others are more flexible. This can be a time-saver or a restriction, depending on your preferences. Be sure to understand the venue’s policy before you book anyone.
Ask whether the vendor list is a suggestion or a requirement.
If you have your heart set on someone not listed, check if they’re allowed.
Look into whether using in-house vendors comes with a discount or package deal.
Make sure external suppliers have access and insurance that meets venue standards.
Can we bring our own alcohol? If so, what corkage do you charge?
Alcohol is a big part of many weddings—and it can be a big expense too. Some venues let you bring your own wine or fizz, but charge corkage. Others have strict policies requiring you to buy through them. Know the costs involved so you can budget accordingly.
Ask if you can supply your own wine, champagne, or spirits for the day.
Check the corkage fee per bottle or per person—this can vary widely.
Compare corkage costs with the venue’s own drinks packages.
Ask if there’s a service charge for bar staff or if it’s included.
Do you host more than one wedding per day?
Some venues are exclusive-use only, while others may host multiple weddings in a single day. This can affect your experience, privacy, and logistics. If sharing the space, make sure it won’t interfere with your schedule. Know what to expect so you can make an informed choice.
Ask whether yours will be the only event at the venue that day.
If not, find out how the venue manages timings, entrances, and guest flow.
Clarify whether you’ll have exclusive access to certain areas like gardens or dressing rooms.
Ask if signage or staff will help ensure guests go to the correct wedding.
Final Thoughts
Your venue sets the tone for your entire wedding day. It’s not just about aesthetics—it's about functionality, flexibility, and making sure it works with your plans. Asking the right questions upfront can save you time, money, and stress down the line.
Take this list with you to your venue tours, and don’t be afraid to dig into the details. A great venue will be happy to give you all the answers you need.
